For agencies and marketing teams

Search by client and campaign

Name top-level folders by client and campaign; search finds every drive with that client’s work — shoots, edits, final assets.

Handover without the archaeology

Notes on each drive carry the context (“approved master in /05_DELIVERY, music licence in /docs”). When someone leaves, their knowledge stays with the drives.

Colour code by client

Give each retainer client a colour tag in the app and on the physical sticker. The shelf becomes readable at a glance.

Free access for account managers

Account managers and producers get free viewer seats to search without touching anything; the creative team manages drives.

A folder structure that survives staff turnover

Agencies lose knowledge in two places: people’s heads and people’s laptops. A predictable structure on every drive fixes most of it:

• CLIENT/2026_Campaign-Name/01_Brief — brief, contracts, usage rights
• 02_Shoot — camera originals, split by day and camera
• 03_Edit — project files, with the software version in the folder name
• 04_Design — layered design files, fonts note
• 05_Delivery — approved masters and cut-downs, dated

Because the catalog indexes every file name, search for 05_Delivery plus the client name and you get every approved master that client ever received.

Usage rights and licences live next to the assets

The expensive mistake in agency archives is not losing a file — it is re-using one whose licence has expired. Keep licence PDFs in the campaign folder and add a note on the drive with the expiry date. Anyone who scans the sticker sees it before they reuse the footage.

Rolling out in a week

1. Day 1: pick a naming convention and colour per client.
2. Day 2–3: scan the drives currently in use; print labels on one A4 sheet.
3. Day 4: invite the creative team as editors, account managers as free viewers.
4. Day 5: set the team PIN for freelancers; scan the archive shelf in the background.

Frequently asked questions